EXECUTIVE ASSISTANT TO THE MANAGING DIRECTOR

EXECUTIVE ASSISTANT TO THE MANAGING DIRECTOR

Bvlgari, within its Leather Goods & Accessories Business Unit based in Florence , is looking for an Executive Assistant to the Managing Director to provide high-quality executive, administrative and organizational support, ensuring the smooth and efficient management of day-to-day activities and office operations.

The role acts as a trusted point of coordination for Managing Director’s agenda, communications, meetings, travel, documentation and information flows, ensuring accuracy, confidentiality, timely follow-up and a high standard of executive support across global and cross-functional interactions.

Job responsibilities

• Provide comprehensive secretarial and administrative support, including database updates, coordination with the Business Unit, support to department colleagues, and assistance with specific project;
• Handle and distribute confidential materials with the highest level of discretion, ensuring controlled access, accurate filing and appropriate treatment of sensitive information;
• Ensure the coordination of all activities and communication with the Business Unit and with other departments;
• Liaise with LVMH relevant departments to ensure a smooth flow of data and information;
• Keep and manage diaries, with a high level of autonomy and priority setting, liaising with other departments to set routine and on-request meetings;
• Arrange meetings, creating agenda proposals, preparing support presentations, booking rooms and conference facilities and supervising all organizational aspects;
• Liaise with and provide assistance to department colleagues on specific special projects;
• Organize business travel in coordination with colleagues, Group functions and external agencies, including finalizing schedules, collecting relevant support documents, selecting and reserving flights, and ensuring hotel bookings;
• Produce correspondence and documents, ensure distribution and keep file of incoming and outgoing documents, presentations and records;
• Manage telephone and email enquiries with professionalism and discretion, ensuring appropriate feedback, follow-up and escalation when needed;
• Manage travel requests and expense reports through the appropriate systems, ensuring timely processing, cost monitoring and compliance with applicable travel and expense policies.
• Provide organizational and administrative support to the Creative Director, including agenda management, travel arrangements and expense management;
• Coordinate the organization of Product & Collection Meetings, ensuring effective planning, preparation and smooth execution.

Profile

Technical skills

• Bachelor’s degree in Business Administration, Economics, Management, Languages, Communication, or a related field.
• 3-5 years of experience as an Executive Assistant or in a similar role, preferably supporting senior executives in an international and dynamic environment.
• Travel Management & expense management system - e.g. SAP Concur.
• Advanced IT Applications / Microsoft 365 — Outlook, PowerPoint, Excel, Word, Teams, SharePoint.
• Fluency in both Italian and English, written and spoken.
• High level of discretion, trustworthiness and confidentiality.
• Strong organizational skills, accuracy and attention to detail.
• Proactivity, anticipation and ability to work with autonomy.
• Excellent communication skills, with tact, diplomacy and professional presence.
• Flexibility, adaptability and ability to manage multiple priorities in a dynamic executive environment.

Bvlgariwas founded in the heart of Rome in 1884.Over the decades, the Brand has established a worldwide reputation as magnificent Roman High Jeweler and icon of Italian art of living.
Through a pioneering vision, the company’s international success has evolved into a global and diversified luxury purveyor of products and services, ranging from fine jewels and high-end watches to accessories and perfumes, and featuring an extended network of boutiquesand hotels.
Demonstrated through its numerous philanthropic partnerships,Bvlgarideeply believes in innovating the present for a sustainable future through its commitmentto Social & Environmental Responsibility and giving back – to nature and to the community. In 2024 the Maison announced the creation of Fondazione Bvlgari, reinforcing its devotion to building a meaningful tomorrow through care, generosity and long-term dedication.

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