HR Admin

JOB SCOPE

Intern to assist HR department on day-to-day administrative matters.

JOB RESPONSIBILITIES

• Support in creating HR letters, presentation slides, and Excel reports.
• Support the HR Department on the monthly payroll closure, maintaining attendance records and leave reports, and ensuring benefits are delivered to employees.
• Take care of the onboarding process, managing the pre‑onboarding for new hires and providing support to ensure a great candidate experience.
• Prepare Employee Welcome Tool Kit (badge, company permits, uniform, gadgets, etc.).
• Assist the tutor in monitoring the contractual status of staff on various appointments and in the timely preparation and issuance of contract renewals and personnel action forms.
• Maintain and archive staff hiring and personnel documentation, ensuring that they are correctly filled, and keep confidential information and documents in their respective files.
• Collect and archive human resources statistical data.
• Assist in the organization of company business trips, ensuring compliance with company policies and collecting data.
• Assist in the management and archive of HR related invoices.

JOB REQUIREMENTS

• Currently a student or new graduate in any discipline, preferably majoring in Human Resources, Psychology, or Business Administration, or an equivalent degree.
• Computer literacy in Microsoft Office Applications.
• Resourceful, self‑starter, and a good team player able to collaborate with different departments.
• Meticulous and attentive to detail to ensure high‑quality work output.
• Ability to maintain confidentiality.

Nice to have

• Good communication, interpersonal, and presentation skills in English.