Operations & Tender Manager Italy (m/f/d)

112071-Operations & Tender Manager Italy (m/f/d)

Medical Devices

Our client is an international manufacturing and distribution company in the field of medical devices.

Your Tasks

• Manage and optimize daily office workflows, internal processes, and operational KPIs
• Lead and support the local team in logistics, orders, invoicing, warehouse management, accounts, and IT support
• Supervise and support public tender processes for hospitals and healthcare institutions in Italy
• Advise on complex procurement procedures, compliance topics, and administrative requirements
• Ensure compliance with Italian healthcare regulations and public procurement law
• Ensure smooth order processing, invoicing, claims handling, stock control, and consignment inventory management
• Act as the interface between local operation, sales, logistics, and the international headquarters
• Manage vendors, office facilities, fleet contracts, and operational costs
• Coordinate medical congresses and corporate events

Your Profile

• At least 5 years of experience in operations, office management, or senior administrative leadership
• Experience in the area of medical device, healthcare, or pharmaceutical industry
• Strong experience with Italian public tenders, hospital procurement procedures, and tender platforms
• Experience in invoicing, claims management, warehouse management, and administrative workflowsFamiliarity with ERP systems, order entry workflows, and consignment inventory logic
• Proven leadership experience with small to medium-sized teams
• Fluent Italian and English knowledge are mandatory
• Structured, pragmatic, and detail-oriented working style with strong problem-solving skills
• Resilience under pressure, especially during tender deadlines

Our client offers

• A key role in an established medical device company with high operational responsibility
• Opportunity to improve processes and contribute to organizational development
• Direct reporting line to the Country Manager Italy
• Full-time position based in Ancona with hybrid work options after onboarding
• Start date: as soon as possible