Executive Personal Assistant | European Space Directors

WHO WE ARE

Etinars is a values-focused company with multi-year experience, specialised in the recruitment of professionals for niche markets - managing the full life-cycle of specialist and executive-level hires. At Etinars, we genuinely care about who you are and what you need. We place great emphasis on fostering robust, enduring connections built upon trust and transparency. Our approach ensures a swift journey, leading you hand in hand towards signing your next career step. WHAT WE ARE LOOKING FOR Executive Personal Assistant | Space Directors Europe Join our client’s elite team in Rome (Anagnina Area), supporting key activities for European space programmes. The company is a long-standing partner of major space institutions, with deep expertise in IT systems, operations, and engineering support for ground segment infrastructures. We are looking for a highly motivated Executive Personal Assistant who is eager to develop their career in a dynamic, international environment and provide high-level support to the Space Managing Director (MD) and Business Development Director (BDD). A minimum B2 English level is required. YOUR TASKS In this role, you will support two senior executives with European responsibilities (Space Managing Director and Business Development Director), ensuring smooth operational coordination and acting as a trusted organisational partner. Your responsibilities will include: Managing complex calendars, priorities, and scheduling for two senior leaders. Organising international and domestic travel, logistics, and documentation. Preparing, proofreading, and coordinating documents, presentations, and sensitive communications. Supporting executives during European leadership meetings (approx. 3–4 in-person events per year). Ensuring effective follow-up on actions, deadlines, and internal workflows. Acting as the point of contact between senior leadership and internal/external stakeholders. Coordinating meetings, agendas, and minutes; ensuring timely distribution of materials. Handling confidential information with discretion and professionalism. Managing administrative tasks related to office organisation, internal processes, and executive support. Providing ad-hoc support based on organisational needs, with flexibility when executives are travelling. YOUR SKILLS AND EXPERIENCE Proven experience in executive assistance, administration, office management, or similar roles. Strong organisational, prioritisation, and multitasking skills. Excellent communication skills and high attention to detail. Professional proficiency in English (B2 minimum); knowledge of an additional European language is an asset. Ability to work effectively in a fast-paced, international, multicultural environment. Discretion, reliability, and a proactive mindset. Strong digital and document-handling skills (MS Office and collaboration tools). Flexibility to increase onsite presence when required for executive needs or events. EXTRA INFORMATION Location: Rome (Anagnina Area), Italy Work location: Hybrid in a secure and international environment (2 days onsite) + flexibility to increase onsite presence as needed Start: ASAP Travel: Approx. 3-4 short trips per year for European leadership meetings (not required to travel with executives on all their trips) Corporate benefits: Competitive corporate benefits package Participate in exclusive company events and networking opportunities Work on groundbreaking space industry projects with international impact Exciting career opportunity in a specialised and highly innovative field Eligibility: EU Citizens, or Non-EU Citizens already based in the EU with a valid work permit Once we receive your CV, we will evaluate it carefully. If your profile matches this or another opportunity at Etinars, we will be in touch. If there is no match now, we will keep your CV in consideration for future vacancies. At Etinars, we are committed to supporting a Diverse and Inclusive Community. Candidates who meet the minimum criteria will be given the opportunity to demonstrate their abilities during the interview process.