Management Assistant

ppNo Relocation Assistance Offered /p pJob Number # - Castiglione delle Stiviere, Lombardia, Italy /p h3Who We Are /h3 pColgate-Palmolive Company is a global consumer products company operating in over 200 countries specialising in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name! /p pJoin Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values - Caring, Inclusive, and Courageous - we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all. /p h3Job Summary /h3 pThe Management Assistant provides secretarial and administrative support to the Management Team, HR department, and plant operations. This role manages site logistics, vendor compliance, facilities, employee travel, internal communication, and employee welfare programs. The position serves as a primary point of contact for external organizations, plant visitors, and third-party service providers. /p h3Essential Job functions /h3 ul liProvide executive and administrative support to the Leadership Team and cross-functional departments. /li liSchedule and organize meetings, prepare agendas, circulate data, and take meeting minutes. /li liPrepare presentations, reports, correspondence, meeting materials, and other business documents. /li liTrack delivery compliance for routine reporting. /li liProvide secretarial backup to the Leadership Team /li liHandle badge disposal, uniform supply, and locker/safe box assignments. /li liOversee signature registration and corporate credit card applications. /li liDeliver Concur system training and user support. /li liManage travel arrangements, expense reporting, and invoicing, ensuring smooth administrative processes by booking travel services, venues, and accommodation, and by monitoring costs and validating travel invoices. /li liHandle logistic reservations, assistance, and fleet/car leasing management. /li liManage plant internal and external communications in partnership with HR. /li liPublish notices, events, and visitor announcements on the Video Wall and plant TV screens. /li liCoordinate and organize plant events, recreational activities, and product boxes initiatives. /li liManage comfortable welcoming arrangements for plant visitors and lead/participate in plant tours. /li liAct as the primary contact for external entities, including local charity organizations. /li liSupervise the legal email and third-party janitorial services. /li liManage general office supplies (stationery, water, oil, etc.) and associated budget management. /li liManage vendors and maintain vendor compliance. /li liProvide support to the EHS team in overseeing the external cleaning contractor, including documentation regularity control (e.g., DURC, safety certificates, distribution checklist) in line with EHS contract and budget guidelines. /li liHandle sensitive and confidential information with the highest level of discretion. /li liOrganize and coordinate leadership meetings, workshops and offsites Manage communications, including emails, phone calls, and requests, ensuring timely responses and appropriate escalation. /li liMaintain accurate records, files, and confidential documentation /li liAssist with the correct administrative handling of orders and invoices via SAP /li /ul h3Key Competencies /h3 ul liInternal External Customer Focus /li liItalian and english fluent in writtend and spoken /li liGoogle Suite knowledge /li liCoaching Facilitation /li liBusiness Analytics Financial Acumen /li liEHS Quality Leadership /li liSupply Chain Systems Analysis /li liSAP system is a plus /li /ul h3Compensation And Benefits /h3 pExpected Gross Annual Salary Range: €32.000 - 36.000 gross per year /p pThis position is offered under a permanent employment contract. /p pThe role is governed by the applicable bItalian National Collective Bargaining Agreement (“CCNL”) /b (Contratto Alimentari Industria), including the relevant job classification and economic provisions applicable to the position. /p pThe initial compensation within the above range will be determined on the basis of bobjective, transparent and gender-neutral criteria /b, including professional experience, skills and competencies, qualifications, scope of responsibilities, role requirements, location, applicable CCNL classification and internal company policies. /p pSubject to role eligibility and applicable company policy, employees may also be eligible to participate in variable compensation programs tied to company and/or individual performance, including an annual target bonus opportunity where applicable. /p h3Benefits /h3 pIn addition to the rights and benefits provided under applicable law and the relevant CCNL, employees may be eligible, depending on role and company policy, for supplementary benefits, which may include meal vouchers or reimbursement, insurance coverage, company devices, health and welfare programs, and additional role‑specific benefits. /p pDetailed information regarding compensation, benefits, applicable employment terms and job classification will be provided during the recruitment process and, where applicable, in the employment documentation. /p pHybrid Working Policy: In accordance with company policy. /p pColgate-Palmolive is committed to equal pay for equal work or work of equal value. Recruitment, hiring, compensation and career progression criteria are applied in accordance with bobjective, transparent, non-discriminatory and gender-neutral principles /b, in compliance with applicable Italian and EU pay transparency legislation. /p pCandidates will not be asked to disclose their current or previous remuneration, and such information will not be sought, directly or indirectly, during the recruitment or hiring process. /p pLocation : Castiglione delle Stiviere, Italy /p pVISA NOT SPONSORED /p h3Our Commitment to Inclusion /h3 pOur journey begins with our people - developing strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business. /p h3Equal Opportunity Employer /h3 pColgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law. /p pReasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation. /p ul lisite /li /ul /p #J-18808-Ljbffr