Administrative Assistant - fluent english Torino Airport

Administrative Assistant
Position in the organization

The Administrative Assistant (AA) is a third party provider s employee, who is executing administrative and corporate tasks on behalf of the Flight Operations Country Manager (FOCM) and responsible for supporting Cabin Crew Base Manager s (CC BM) duties and providing the administrative and clerical services to ensure effective and efficient operation.

Responsibilities

The AA is responsible for:

• the administration of the HR issues (newcomers, exits, paper contract distribution, collection and process, keeping record of the tests/upgrades, meeting minutes warnings, etc,) for the crew at his/her base;

• ensure the proper flow of communication between CCs and BM, Flight Crew (FC) and FOCM, as well as BM and/or FOCM and other parties involved;

• the incoming post from outside the company as well as all documents coming from the CC s and/or FC s directed to BM/Associated BM (ABM)/FOCM or other parties;

• sending the post to HQ in Budapest or other bases, whenever requested by BM/ABM/FOCM;

• collecting and checking of expense and travel claims, unpaid leave request forms and sick-leave paper on his/her base;

• maintaining the office supply inventory;

• maintaining office equipment;

• managing company benefits;

• taking care of parking cards/transportation allowance at his/her base;

• keeping up to date the base guide;

• organizing shredding according to company needs;

• collecting and handling those Cabin Operation forms which were filled in and signed during duty: Lost/Damage/ Injury/Illness, FW/ FDIR/HIGH Value;

• ensuring that the Flight Operations flight envelopes are stored in the base office for a minimum period of 3 months after the flight and being destroyed after 3 months of the validity by contracted companies;

• the flight crew related delay codes follow ups and reporting of on time performance to the FOCM;

• the administration of the uniform distribution and complaint.

Workplace: Torino Airport

Employment Contract: Part-time 20 hours (mon-fri)
Classification: Level 7 National Collective Bargaining Agreement
(CCNL Air Transport)

 

Minimum Requirements / Skills In-depth knowledge of safety principles related to aircraft operating processes and procedures; Understanding of department policies, procedures, and operational processes; Excellent communication and organizational skills; Excellent problem-solving and time management skills; Excellent English language skills (written and spoken); Computer skills (MS Office package: Outlook, Word, Excel, PowerPoint); Excellent performance and work ethic; Previous administrative work experience is an advantage. Education Requirements: Training on departmental policies by helplavoro.it