Accounting & Administration Assistant

About TMEIC Europe

TMEIC drives industry around the world through a comprehensive offering of unique systems solutions including variable frequency drives, motors, generators, flywheels, photovoltaic inverters, BESS inverters and advanced automation systems for a wide range of industrial and energy applications. TMEIC was established in 2003 through the integration of the industrial systems divisions of Toshiba Corporation and Mitsubishi Electric Corporation.

General Role Description

Maintain accurate books on accounts payable and receivable and daily financial entries and reconciliations. Perform daily accounting tasks such as monthly financial reporting, general ledger entries and book payments and adjustments. Support project execution by issuing relevant both shipping and fiscal documentation. Provide both administrative and secretarial support.

Role Accountabilities

• Input all trade and non-trade invoices into Oracle within 48hrs of receipt
• Review supplier database on a regular basis and perform statement reconciliations
• Follow up with customers to obtain missing invoices
• Run the payment requirements report twice a month for Manager review and approval
• Manage credit collection & book AR receipts
• Support Manager with accounts reconciliations as requested
• Proactively follow-up on outstanding expensesPreparing ad-hoc schedules, statements and reports as requested by Manager
• Provide Admin/secretarial support to the team as requested
• Maintain office general processes – maintenance follow up and maintain office supplies.
• Set project data in the ERP system, maintain billing and revenue events, issue purchase orders and sales invoices, prepare shipping documents

General Employee Accountabilities

• Bring full effort to complete tasks assigned by manager.
• Give manager best advice.
• Give earliest notice when work cannot be delivered as specified.
• Cooperate and collaborate with peers and interact cross-organizationally as specified by manager.
• Exemplify Company Core Values: Integrity, Client Focus, Team Orientation, and Personal Commitment
• Comply with all Company policies, practices, and procedures and all regulations and laws.
• Formulate recommendations for improvement proactively.
• Ensure effective utilization of business tools and processes

Minimum Qualifications

• Degree in Economics or senior high school of accounting diploma
• Experienced in use of Microsoft office (incl. Excel, Word, Powerpoint)

Preferred Qualifications

• 2 years experience in accounting
• Good knowledge of the English language
• Effective problem-solving skills and being detail oriented.
• Experienced in using ERP systems such as SAP/ Oracle.