Administrative Assistant

pul liHigher vocational training in a relevant discipline with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience /li liExperience working in an office environment utilizing office management systems and procedures /li liExperience in problem solving and proven ability to be flexible when needed /li liExcellent written and verbal communication skills /li liProven experience in effective time management and multi-tasking in an ever-changing environment /li liWork of the NCI Agency is conducted in the English language (basic Italian desirable) /li liLevel 3 English language skills according to NATO STANAG 6001: Listening (3); Speaking (3); Reading (3); and Writing (3) or according to Common European Framework of Reference for Language level B2-C1/Upper Intermediate-Advanced level /li liThe candidate has a security clearance (NATO Secret), provided by the national security organization valid at the time of submission of the bid and covering the period of the contract /li /ul pAll the mandatory requirements have to be met in order to apply. /p h3Job requirements /h3 ul liHigher vocational training in a relevant discipline with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience (Mandatory) /li liExperience working in an office environment utilizing office management systems and procedures (Mandatory) /li liExperience in problem solving and proven ability to be flexible when needed (Mandatory) /li liExcellent written and verbal communication skills (Mandatory) /li liProven experience in effective time management and multi-tasking in an ever-changing environment (Mandatory) /li liWork of the NCI Agency is conducted in the English language (basic Italian desirable) (Mandatory) /li liLevel 3 English language skills according to NATO STANAG 6001: Listening (3) (Mandatory) /li liSpeaking (3), Reading (3), and Writing (3) or according to Common European Framework of Reference for Language level B2-C1/Upper Intermediate-Advanced level) (Mandatory) /li liThe candidate has a security clearance (NATO Secret), provided by the national security organization valid at the time of submission of the bid and covering the period of the contract (Mandatory) /li /ul h3DUTIES/ROLE: /h3 ul liAssists the team/manager in ensuring they have the information needed to support ongoing team processes /li liAssists in planning for meetings /li liLiaises and organises across functions /li liUpdates and maintains office policies and procedures /li liAssists in developing administrative process flow to and from other functions /li liCoordinates preparation and distribution of standard reports (e.g. status or activity) /li liProcesses and documents requirements for equipment or staff requisitions /li liManages current equipment service agreements and support services /li liDevelops and maintains physical and electronic filing systems /li liPerforms all aspects of administrative support for a location /li liInputs, calculates and analyses data in spreadsheets by the use of basic functions such as if, sum, count or average using simple and conditional formulas /li /ul /p #J-18808-Ljbffr