Facility Specialist (Categorie protette art. 1 L68/99)

We are looking for a Facility Specialist to join our Mediterranean Europe team, based in Milan, and support the day-to-day management of our workplace and facility operations across the region. The role ensures safe, functional and efficient working environments while coordinating internal stakeholders, external suppliers and facility-related activities.

Role & Responsibilities

• Manage day-to-day and extraordinary activities related to facilities and workplace environments across the region
• Monitor buildings, systems and infrastructure, ensuring functionality, safety and business continuity
• Coordinate external suppliers and service providers, including maintenance, cleaning, security, utilities, catering and other facility-related services
• Support office space allocation and equipment inventory management
• Ensure compliance with company standards and applicable regulations, working closely with HSE, Real Estate, HR, Legal and other relevant teams
• Manage purchase orders, invoices and supplier costs, and support supplier performance and contract management
• Act as a key point of contact for employees and internal stakeholders on facility-related matters
• Identify opportunities to improve operational efficiency, service quality and employee experience, promoting best practices and continuous improvement
• Support sustainability initiatives related to facilities, buildings and workplace operations
• Provide operational support to the Company Car Fleet Manager in the day-to-day management of the corporate fleet
• Support facility projects across the region and travel to other European offices when required (approximately twice a year)

Qualifications

• Bachelor’s degree or Diploma in a relevant field
• At least 3 years of experience in Facility Management, Building Management or a similar role, preferably in an international environment
• Proven experience managing external suppliers and contractors
• Fluency in Italian and English; French is a plus
• Strong problem-solving, organizational and prioritization skills
• Excellent communication and stakeholder management skills
• Proactive approach, with the ability to anticipate issues and identify improvement opportunities
• Good negotiation skills and ability to manage suppliers and costs
• Ability to work effectively in a cross-functional and collaborative environment

What’s in It for You

• International and collaborative working environment
• Hybrid work model and flexible working hours
• Career development and learning opportunities
• Competitive compensation package, including a variable incentive plan
• Additional benefits including private health insurance and meal vouchers