Specialist Ocean Freight

Introduction

Move the world with us! AIT is a global freight forwarding and logistics company headquartered in Chicago. Are you looking for an exciting and varied job? Then you are exactly right for us! Become part of the international supply chain and move the world with us! Does that sound interesting? Then make AIT Worldwide Logistics the next stop on your career ladder!

Overview

Ensure the smooth flow (Import & Export) of responsible customers. Ensure compliance with and implementation of customer-specific work processes and procedures. Processing of the assigned administrative tasks.

Responsibilities

• Ensuring the smooth and on time processing of import & export shipments
• Optimizing and securing the documentation of procedures and processes
• Supporting and advising customers
• Carrying out customs clearance
• Handling correspondence with customers, agents, and service providers
• Preparation of quotation and follow-up of the quotation process
• Conducting sales negotiations
• Securing and processing invoices to customers
• Monitoring of meetings and deadlines
• Invoicing
• Execute all Dangerous Goods shipments in compliance with all applicable laws and regulations (as applicable). Preparation of Letters of credit compliant, Bill of Landings, delivery bills, customs documents, etc.
• Standard Responsibilities:
• Contribute actively to a healthy and secure work environment by reporting unsafe/non‑secure/non‑healthy conditions and possible improvements.
• Apply continuous improvement culture and attitude
• Quality first thinking
• Strong Team Player
• Actively live and role‑model our core values: Earn our customers’ trust. Value our teammates. Engage in our communities. Apply our ethics. High performance at a world class level

Qualifications

• 1-3 years of working experience in ocean freight forwarding
• Fluent oral and written English and fluent Italian is a must
• Experience in the use of a freight forwarding software, preferable CargoWise
• Excellent interpersonal skills and ability to influence at all levels of the organization, strong cultural sensitivity, and ability to build up relationships
• Strong team player with the ability to work independently
• Pro‑active, target driven, solutions-oriented and good attention to details
• Flexible and positive attitude to excel in a client‑driven environment, commercial awareness

About AIT Worldwide

AIT Worldwide Logistics is a global freight forwarder that helps companies grow by expanding access to markets all over the world where they can sell and/or procure their raw materials, components and finished goods. For more than 40 years, the Chicago‑based supply chain solutions leader has relied on a consultative approach to build a global network and trusted partnerships in nearly every industry, including aerospace, automotive, consumer retail, energy, food, government, high‑tech, industrial, life sciences and marine. Backed by scalable, user‑friendly technology, AIT’s flexible business model customizes door‑to‑door deliveries via sea, air, ground and rail—on time and on budget. With expert teammates staffing more than 150 worldwide locations in Asia, Europe and North America, AIT’s full‑service options also include customs clearance, warehouse management and white glove services.

What AIT Can Offer You

• Work‑life balance perks: a 39‑hour work week and flexible working hours in line with the CCNL (National Collective Labour Agreement)
• Meal vouchers to make your lunch breaks easier and more enjoyable
• Smart working allowance to support remote work‑related expenses
• Hybrid work model: one day of home office per week for added flexibility
• Private health insurance for extra peace of mind
• Volunteer time: up to 5 hours annually to contribute to causes that matter to you