Executive Support Assistant (Reporting and Office Operations) for NATO with security clearance

pbEvery well-run office has one person who makes it look easy.br/ /bA multinational defence communications site in Sigonella, Sicily, needs an administrative assistant for its leadership team: the link between management and everybody else, and the reason the week actually happens as planned.br/bWhat You Would Be Doingbr/ /b /pulliManaging diaries and correspondence for the leadership team, and planning the meetings that matter /liliMaking sure the team has the information it needs when it needs it, and liaising across functions to get it /liliKeeping office policies, procedures and the administrative process flow current /liliPreparing and circulating the standard status and activity reporting /liliHandling requisitions for equipment and staff, and looking after the service agreements behind them /liliBuilding and maintaining the filing systems, physical and electronic, so things can be found /liliWorking in spreadsheets with the everyday functions and conditional formulas the reporting needs /li /ulbWhat you would bringbr/ /bulliHigher vocational training with post-related experience, or a secondary qualification with more of it /liliTime served in an office environment with real office management systems and procedures /liliFlexibility and problem-solving when the day changes shape, and the multi-tasking to survive it /liliExcellent written and spoken English at an advanced level; basic Italian is a bonus /li /ulbWhy this one is worth a lookbr/ /bIt is a visible, self-contained role at an international site on the Sicilian coast, working directly with the people who make the decisions, and it runs from a standing framework rather than a one-off project. #J-18808-Ljbffr