Purchasing Administrator (Protected Categories L. 68/99)

TGR Haas F1 Team has been a stalwart of the FIA Formula 1 World Championship over the past decade. With more than 200 grand prix starts to our name, we pride ourselves on being an ambitious challenger within Formula 1 - and we want you to be part of that journey.

The first American Formula 1 team to compete in the sport since 1986, TGR Haas F1 Team made an immediate impression with a memorable points-scoring debut at the 2016 Australian Grand Prix. Ten years later, the team is still building momentum, guided by clear objectives and technical partnerships, and fresh from securing its second biggest points haul in a Formula 1 season.

We’re a racing team – not a corporate machine. We have three HQs – Kannapolis in the US, Banbury in the UK and Maranello in Italy – each powered by passionate, loyal and hardworking team ambassadors. At TGR Haas F1 Team, you’ll gain exposure to many areas of the business, enjoy wider visibility, and clearly see your contributions.

Yes, you’ll learn from us, but we expect to learn from you too!

General Summary

This role reports to the Director of Procurement or their designee and is based in Maranello, Italy. The role supports the delivery and contribution of departmental and organisational objectives. Responsible for supporting day‑to‑day operations within their area of responsibility, working collaboratively with colleagues and stakeholders to ensure high standards of service, compliance, and performance. Adherence to organisational policies and procedures, effective communication with line management, and a commitment to continuous improvement and inclusive ways of working is essential.

Role Principles

• Act with integrity, always upholding the highest professional and ethical standards.
• Drive innovation and change to continuously improve ways of working and outcomes.
• Pursue operational excellence, ensuring efficiency, quality, and continuous improvement.
• Collaborate inclusively, building strong partnerships to achieve shared goals.
• Maintain a customer‑focused approach, prioritising the needs of internal and external stakeholders.
• Champion sustainability by embedding responsible and environmentally conscious practices into everyday work.

Key Responsibilities Role-specific responsibilities

• Provide administrative support to purchasing activities, with a particular emphasis on indirect procurement categories, ensuring processes run smoothly and efficiently.
• Support the day-to-day management of procurement activities related to indirect goods and services, including facilities, services, and IT, ensuring timely and accurate execution.
• Collaborate closely on a daily basis with Indirect Buyers and, when required, partner with Technical Buyers to ensure alignment on requirements, timelines, and supplier engagement.
• Accurately input, update, and maintain purchasing data within the ERP system, including purchase orders, supplier records, commercial terms, and delivery schedules, ensuring data integrity and consistency.
• Prepare, issue, and track purchase orders, with a strong focus on indirect spend categories, ensuring all orders processed in line with company policies and timelines.
• Manage ongoing communication with suppliers to obtain updates on delivery schedules, monitor order status, and ensure all required documentation is complete and aligned.
• Monitor open purchase orders and proactively expedite where necessary, ensuring suppliers adhere to agreed deadlines and minimizing delays to business operations.
• Organise, file, and maintain all purchasing documentation in a structured and compliant manner, ensuring easy retrieval and audit readiness.
• Provide support to the Finance team by assisting in the resolution of discrepancies, invoice issues, and queries related to indirect procurement activities.
• Contribute to the definition, structuring, and continuous improvement of indirect procurement processes, including requisition, approval workflows, and purchase order issuance.
• Support the standardisation of indirect procurement practices by helping develop and implement approval workflows, templates, procedures, and best practices, improving efficiency, traceability, and compliance across the organization.

Operational Delivery

• Carry out day‑to‑day tasks efficiently and within agreed timescales.
• Ensure work meets expected service, quality, and compliance standards.
• Demonstrate accountability and professionalism in all activities.

Team & Stakeholder Collaboration

• Build positive working relationships with colleagues and stakeholders.
• Participate in meetings, briefings, and forums as required.
• Respond to queries within scope, escalating more complex matters when necessary.

Compliance & Governance

• Adhere to relevant legislation, organisational policies, and internal controls.
• Handle information responsibly, including confidential or sensitive data.
• Support audit, governance, and risk management activities as required.

Continuous Improvement

• Contribute ideas and feedback to improve processes and ways of working.
• Participate in team initiatives, projects, or improvement activities.

Additional Responsibilities

• Undertake any other reasonable duties consistent with the level and purpose of the role as assigned by the line manager.

Person Specification Essential Qualifications & Experience

• High School Diploma or equivalent required.
• Further education including a University Degree is a plus.
• Previous work experience or an internship is beneficial.

Resilience & Composure

• Maintains calm and focus in high‑pressure, fast‑paced environments.
• Able to handle setbacks and adapt quickly to changing circumstances.

Integrity & Discretion

• Trusted to manage confidential information and sensitive team matters.
• Upholds the highest standards of professionalism and ethical conduct.

Team‑Oriented

• Collaborative mindset with a commitment to team cohesion and shared success.
• Willingness to mentor and develop talent within the organisation.

Adaptability & Flexibility

• Comfortable with extensive travel and irregular working hours, including weekends and race days.
• Open to innovation and continuous improvement in processes and culture.

Equipment and Applications

• Computer knowledge, preferred experience in Microsoft Office products and ERP Systems.
• Good knowledge of English language written & spoken.
• Able to follow procedures and maintain accurate records.

Physical Demands Extended Hours & Flexibility

• Many roles require working evenings, weekends, and public holidays, particularly during race season or critical development phases.

Travel Requirements

• Roles supporting race operations, logistics, or communications may involve frequent international travel, including long-haul flights and time zone shifts.

Physical Activity (Varies by Role)

• Trackside roles may involve standing for long periods, walking across paddocks, and working in noisy, crowded environments.
• Factory roles may require manual handling of components, use of machinery, or working in temperature-controlled areas.
• Office‑based roles typically involve prolonged computer use and occasional movement between departments.

Sensory Demands

• Exposure to high noise levels (e.g., engines, pit lane activity), bright lighting, and fast-moving environments is common in race support roles.
• This role is based in a shared workplace environment where exposure to common allergens (including food products, fragrances and cleaning materials) may occur. While we will always consider reasonable adjustments, we are unable to guarantee a completely allergen‑free environment.

Health & Safety Compliance

• All roles require adherence to strict safety protocols, especially in technical and trackside environments.
• Completion of all mandatory compliance training (including health and safety, data protection, and role‑specific regulatory training) is a condition of employment and must be maintained throughout tenure.

Notice

Due to the nature of the organisation, all employees of TGR Haas F1 Team are required to be security cleared to National Security Vetting standards. If successful in your application, we would support you with the NSV process. As a guideline only, you would normally need to have been a UK resident for the last 5 consecutive years. Further confirmation can be found on the Civil Aviation Authority National Security Vetting (NSV) website:

If you have not been a UK resident for the last 5 consecutive years, please be prepared to request an Overseas Criminal Records Check for these countries as you will be asked to provide this for referencing and security checks if you are successful.

This job description may not detail some less major duties, nor cover duties of a similar nature, which may from time to time be reasonably required by the relevant manager.

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