HR Administration & Payroll Specialist

ph3What We Are Looking For: /h3 pReporting to the HR Administration Manager, as a HR Administration Payroll Specialist you will be responsible for personnel administration and payroll activities across the Group companies, ensuring accuracy, compliance, and timely execution of all related processes while providing support to employees and internal stakeholders. /p h3Key Activities: /h3 ul liPreparation and submission of mandatory employment notifications (UNILAV) to the Italian Ministry of Labour for the Group companies. /li liPreparation, reconciliation, and monthly closure of timesheets through TeamSystem, including manual management of anomalies and supporting documentation. /li liCreation, updating, and maintenance of employee records within HR systems (TeamSystem). /li liAdministration of pension and healthcare funds. /li liManagement of supplementary insurance schemes (e.g., Reale Mutua, QUAS) and monitoring of enrolments and terminations. /li liOpening and administration of workplace accident and maternity cases, ensuring compliance with deadlines and reporting requirements. /li liDrafting of commitment letters for employees. /li /ul h3Payroll and Monthly Activities: /h3 ul liEnd-to-end payroll administration for both current-month and deferred payroll cycles, including: /li licollection of payroll variables; /li lisubmission of payroll inputs to TeamSystem payroll providers; /li lipayslip review and implementation; /li lifinal payroll validation. /li liCoordination with the Labour Consultant and TeamSystem Payroll Provider. /li liPost-payroll activities and F24 tax/payment management in collaboration with Treasury. /li liManagement and allocation of meal vouchers. /li /ul h3Time Attendance Management, Reporting and Data Analysis: /h3 ul liPreparation of monthly HR reports covering: /li liExtraction and reprocessing of data from TeamSystem due to the lack of structured automated reporting. /li liPreparation of ad hoc reports for HR and Finance departments. /li liManagement of headcount files and monitoring of new hires. /li liHR data analysis using advanced Excel tools. /li /ul h3Internal Communication and Employee Support: /h3 ul liDaily support to employees on administrative matters, including payslips, attendance records, leave requests, permits, and employee benefit funds. /li liManagement of payroll-related requests: /li liPreparation and distribution of internal HR communications relating to contractual changes, company policies, and administrative updates. /li /ul h3Document Management and Record Keeping: /h3 ul liManagement and archiving of HR documentation within SharePoint and TeamSystem. /li liOrganisation of onboarding folders and employee documentation. /li liEnsuring GDPR compliance and proper digital record retention. /li /ul h3Qualifications /h3 ul liBachelor’s degree in Humanities, Economics, Business Administration, or a related field (Master’s degree in Human Resources Administration and Personnel Management preferred). /li li3 years of experience in a similar HR Administration and Payroll role. /li liExcellent command of Italian; fluency English. /li liAdvanced proficiency in Microsoft Office Suite, particularly Excel. /li liExperience with HR and payroll systems, preferably TeamSystem. /li liExcellent organisational and prioritisation skills. /li liHigh level of accuracy and attention to detail. /li liStrong operational problem-solving abilities. /li liAbility to handle sensitive and confidential information with discretion. /li liStrong teamwork and stakeholder management skills. /li liProactive attitude and ability to work independently while managing HR administrative processes. /li /ul h3What We Offer: /h3 ul liAnnual gross bsalary /b branging /b from €30.000 to €35.000; /li liSupplementary bhealth /b binsurance /b; /li liA culture that values bdiversity, equity, and inclusion. /b /li /ul pOur company is committed to diversity and inclusion. We encourage applications from all qualified individuals, regardless of gender, age, nationality, or background. By applying, you consent to the processing of your personal data in accordance with GDPR (EU Regulation 2016/679) and applicable national laws. /p /p #J-18808-Ljbffr