Executive Assistant to Management

Executive Assistant to Management Location

HO (frequent visit to site)

Full-time

Senior Management/Director/VP

We are seeking a highly organized and proactive Executive Assistant to Management to support our senior leadership team. The ideal candidate will have excellent administrative, communication, and problem‑solving skills. This role requires a high level of professionalism, discretion, and the ability to handle multiple tasks in a fast‑paced real estate environment.

• Provide high‑level administrative support to senior management, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare reports, presentations, and correspondence on behalf of the management team.
• Conduct research and compile data to support decision‑making processes.
• Assist in managing real estate transactions, including documentation, contract tracking, and follow‑ups.
• Liaise with internal teams, clients, and external stakeholders to facilitate smooth communication.
• Handle confidential information with utmost discretion.
• Organize and maintain digital and physical filing systems.
• Coordinate and oversee special projects and events as required.
• Monitor deadlines and follow up on action items assigned by the management team.

• Master’s degree in business administration, real estate, management, or a related field (preferred but not always required).
• Additional certifications in office administration, executive assistance, or project management can be a plus.

• Bachelor’s degree in a related field such as:
  • Real Estate Management
  • Office Administration
  • Finance or Accounting
  • Public Relations
  • Communications
• Associate degree or diploma in:
  • Office Management
  • Executive Assistance
  • Business Studies

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or Personal Assistant (preferably in the real estate industry).
• Experience handling confidential information and working closely with senior executives.
• Familiarity with real estate operations, contracts, and documentation is an advantage.

• Certified Administrative Professional (CAP) – by IAAP (International Association of Administrative Professionals)
• Executive Assistant Certification – by various professional organizations
• Project Management Certification (PMP or CAPM) – beneficial for managing tasks efficiently
• Real Estate License or Certification – if assisting with property transactions

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
• Strong verbal and written communication skills for dealing with internal teams and external stakeholders.
• Exceptional organizational and multitasking abilities to handle multiple priorities efficiently.
• High level of discretion and professionalism when handling sensitive company information.
• Ability to work independently, manage deadlines, and take initiative in a fast‑paced environment.
• Problem‑solving mindset with strong attention to detail.
• Familiarity with real estate terminology, CRM software, or financial reports is a plus.