Front Office Assistant

• Good knowledge of Italian and English is required.
• Knowledge of Arabic would be an advantage.
• Previous experience in an office assistant, administrative support or similar role would be preferred.
• High school diploma or equivalent qualification is required; further studies in administration, business or a related field would be an advantage.
• Good knowledge of Microsoft Office and general computer skills.
• Good communication and interpersonal skills, with strong organizational skills, reliability and attention to detail.

Duties And Responsibilities

• Act as the first point of contact for visitors, employees and external service providers.
• Welcome visitors and provide front office support.
• Handle incoming calls and general enquiries.
• Manage visitor access and badges.
• Handle incoming and outgoing mail and correspondence.
• Coordinate courier services, collections and deliveries.
• Prepare outgoing shipments, including packages and related documentation.
• Maintain basic records of shipments and deliveries when required.
• Coordinate meeting room bookings and preparation.
• Assist with the organization of internal meetings and office activities.
• Monitor office supplies, stationery and consumables and coordinate replenishment when needed.
• Support employees with general office-related requests.
• Assist with general administrative and organizational tasks.
• Provide general support to the Office Manager as required.