Senior Finance, Administration & Governance Officer (m/f/d)

Company Description

About EIT RawMaterials

As the world moves towards a greener future, the demand for raw materials—minerals and metals—is set to increase immensely over the next three decades. Europe faces a critical challenge in securing a stable supply of these essential resources. This challenge is where EIT RawMaterials steps in.

EIT RawMaterials is at the forefront of driving innovation and sustainability in the raw materials sector. As an Innovation Community within the European Institute of Innovation and Technology (EIT), we collaborate with over 300 partners across industry, academia, and research institutes. Together, we forge dynamic, long‑term partnerships to develop innovative solutions that meet Europe’s growing demand for raw materials.

About the Role

The Senior Finance, Administration & Governance Officer (m/f/d) for CLC South is a key operational role responsible for ensuring the efficient management of financial, administrative, legal, and governance activities of EIT RawMaterials in Italy.

Acting as the primary local coordination point, the role serves as a bridge between the Italian entity and EIT RawMaterials Headquarters, ensuring that local requirements, regulations, and operational needs are effectively aligned with the organisation's policies, procedures, and strategic objectives.

We are looking for a highly reliable, hands‑on professional who enjoys taking ownership, solving problems proactively, and ensuring that critical operational processes run smoothly. The successful candidate will be comfortable working independently while collaborating closely with colleagues across Europe and external stakeholders in Italy.

This position is particularly suited for someone who combines strong financial and administrative expertise with excellent coordination skills, attention to detail, and a pragmatic approach to getting things done.

Key Responsibilities

• Serve as the primary operational contact for financial, administrative, legal, and governance matters related to the Italian entity.
• Coordinate and align local Italian requirements with EIT RawMaterials’ corporate policies, procedures, and reporting obligations.
• Manage and maintain financial and administrative documentation, ensuring accurate filing and record‑keeping.
• Support monthly financial operations, including invoice processing, bank statement management, and payroll coordination.
• Oversee expense tracking, travel reimbursements, and related financial administration.
• Monitor cash flow requirements and support financial planning activities in coordination with Headquarters.
• Prepare regular financial reports and contribute to quarterly and annual reporting processes.
• Support the preparation of annual financial statements and assist in audit processes.
• Act as the key point of contact for external accountants, auditors, payroll providers, legal advisors, banks, and public authorities.
• Support year‑end closing activities and ensure compliance with applicable Italian regulations and internal governance requirements.
• Provide administrative support related to legal and governance matters, including documentation, reporting, and compliance activities.
• Assist in the organisation of corporate governance activities, including stakeholder meetings and statutory reporting requirements.
• Collaborate closely with Headquarters and cross‑functional teams to ensure transparency, consistency, and timely execution of activities.
• Identify operational risks and proactively address issues before they become critical.
• Support activities related to EU‑funded projects and public funding programmes where relevant.
• Handle ad‑hoc financial, administrative, and governance‑related tasks as required.

Key Requirements

• Degree in Finance, Accounting, Business Administration, Economics, or relevant education.
• Proven experience in finance, administration, accounting, or a comparable operational role.
• Strong understanding of Italian financial and administrative requirements.
• Solid knowledge of financial processes, reporting, and compliance.
• Demonstrated ability to coordinate multiple stakeholders and manage priorities independently.
• Highly reliable, structured, and detail‑oriented with a strong sense of ownership and accountability.
• Hands‑on attitude with a proactive, solution‑oriented mindset.
• Excellent organisational, communication, and interpersonal skills.
• Experience working with external stakeholders such as accountants, auditors, legal advisors, or public authorities.
• Good proficiency in MS Office, particularly Excel.
• Fluency in both Italian and English is mandatory.
• Experience working in an international organisation or European environment is highly desirable.
• Experience with EU‑funded projects, European funding programmes, or grant management is considered a strong advantage.
• Availability to join within a short timeframe is highly appreciated.

What We Offer

• An opportunity to contribute to Europe’s green and digital transitions by supporting one of the leading innovation ecosystems in the raw materials sector.
• A diverse, international, and collaborative working environment, with colleagues and partners from across Europe.
• A dynamic role combining finance, administration, governance, and stakeholder coordination within a European context.
• Flexible hybrid working arrangements.
• Competitive compensation aligned with experience and qualifications.

Commitment to Diversity

EIT RawMaterials is committed to diversity and inclusion. We encourage applications from all qualified individuals, regardless of background.

Employment Type

Fix‑term contract with the possibility of extension.

Location

Rome, Italy (Hybrid)