Office Manager (Fluency In Italian & English)

pppbJob Title - Office Manager (Italy) /ppDepartment - Administration /ppReporting Line - Head of Sales - Southern Europe /ppLocation - Bologna, Italy /ppEmployment Type - Permanent, Full-Time /ph3ABOUT NEW ERA CAP /h3pNew Era Cap is more than a headwear brand. With over 100 years of heritage, we are a global leader in sports, fashion and lifestyle, recognised for our innovation, authenticity and craftsmanship. As the official on-field cap of Major League Baseball and a trusted partner to leading sports leagues, teams and brands worldwide, we continue to shape culture through creativity and self-expression. /ph3WHY JOIN NEW ERA? /h3pJoin a collaborative and inclusive team where individuality is valued, ideas are encouraged and people are empowered to make an impact. We are committed to helping our employees perform at their best, develop their careers and enjoy a healthy work-life balance. /ppThe Office manager is responsible for the efficient functioning of the office through a range of administrative, financial, HR and facilities tasks. This position reports to the Head of Sales – Southern Europe. /ph3Administration /h3ulliPhone and clients/visitor’s reception /liliManaging mails, parcels, couriers, carriers /liliClassification and archive Storage /liliDealing with correspondence and queries /liliPreparing letters and reports /liliImplementing and maintaining procedures/office administrative process /liliEnsuring effective communication with the EMEA HQ (UK) /li /ulh3Financial/Accounting /h3ulliLiaising with the external accounting/social firm and HQ financial department /liliProcessing accounts payable invoices: checking, follow up, reporting /liliDealing with the bank agency and managing Company credit cards (7) /liliChecking and reporting expenses (credit cards and cash) /li /ulh3HR /h3ulliLiaising with the with our Italian payroll bureau and HQ HR department /liliHelping recruitment when needed /liliPayroll management: preparation, checking and submission /liliAdministration of local benefits providers /liliOnboarding and offboarding coordination /li /ulh3Office Management/Facilities /h3ulliEnsure the smooth running of the office (services, equipment, supplies, cleaning, storage) /liliLiaising with the HQ IT department and external IT supplier if necessary /liliMaintaining and ensuring that health and safety policies are up to date /liliOrdering stationery and furniture (office and Sales representative) /liliEnsure sound administration of suppliers and service providers contracts /liliFleet management: phone (fixed and mobile phones) and vehicle coordination with Leasing company /liliCost optimization, contracts negotiations /li /ulh3Event Management /h3ulliOrganising and booking transport and accommodation for Italian team when needed /liliBooking travel for EMEA Sales meeting /liliBooking travel for team needs /li /ulh3Required skills /h3ulliOrganised, rigorous, dynamic, proactive, autonomous. /liliTrustworthy with the ability to deal with confidential information /liliExperience in office administration /liliStrong communication skills /liliFluent in Italian and in English /li /ulh3EQUAL OPPORTUNITIES /h3pNew Era Cap is an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment where all employees are treated fairly, with dignity and respect. /p /p #J-18808-Ljbffr