C004867 Senior Administrative Assistant (Supply) (NS) - TUE 2 Jun

Deadline Date: Tuesday 2 June 2026

Requirement: Senior Administrative Assistant (Supply)

Location: Lughezzano, IT

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 836

Required Start Date: 8 July 2026

End Contract Date: 31 December 2026

Required Security Clearance: NATO SECRET

Duties & Role

The incumbent's duties are:

• Assist the commander in all Property Accounting processes, namely by leading activities and periodically cross‑checking inventory with balance lists provided by Agency Sub‑PAO and PAO.
• Prepare vouchers, shipping documents and reports of survey.
• Package, ship, receive and distribute all materials for equipment repair, exchange and calibration.
• Keep test equipment calibration reports and records.
• Take all necessary actions to ensure that adequate administrative bedding and other domestic supplies are available.
• Perform administrative and clerical duties as required, including: keep a registry of all incoming and outgoing correspondence; keep a registry of all leave periods, sick leaves; prepare all the required documents (TDY, transportation requests).
• Carry out other duties as directed.

Skill, Knowledge & Experience

• The candidate must have a currently active NATO SECRET security clearance.
• Higher Secondary education and completed higher vocational training leading to a formal technical or professional certification with 3 years post‑related experience, or a Secondary education and completed advanced vocational training leading to a professional qualification or professional accreditation with 5 years post‑related experience.
• At least 3 years' experience in supply procedures and store‑keeping duties.
• At least 3 years' experience in administrative procedures.
• Must possess a driving license.

Language Requirements

• English SLP 2222 (Listening, Speaking, Reading and Writing)
• The HQ's host nation language is required.

NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English.