Business Support Assistant (Finance), Brindisi, Italy

ph3DEADLINE FOR APPLICATIONS /h3p7 October :59-GMT+01:00 Central European Time (Rome) WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability. /ph3ABOUT WFP /h3pThe World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change. At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves. To learn more about WFP, visit our website: and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok. /ph3WHY JOIN WFP? /h3pWFP is a 2020 Nobel Peace Prize Laureate. WFP offers a highly inclusive, diverse, and multicultural working environment. WFP invests in the personal professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities. A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe. We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement). We are seeking to fill the position of Business Support Assistant G4 (Finance), based in the WFP UNHRD Brindisi hub. Please note that this vacancy announcement is being issued internally and externally. Only applications received in English will be considered. /ph3ORGANIZATIONAL CONTEXT /h3pThe United Nations Humanitarian Response Depot (UNHRD) is a network of strategically located hubs in Brindisi, Accra, Dubai, Panama and Kuala Lumpur, established to support humanitarian organizations and the broader international community in responding to emergencies and crises. UNHRD provides essential services such as storage, easy access to critical supplies, and technical assistance. The position holder will work under the supervision of the Head of Finance in a team that provides support for all financial services to the entire UNHRD Network. /ph3THE ROLE /h3pThe incumbent will support the UNHRD Network Finance function and contribute to the effective management of accounts payable, customer billing, master data management, cash administration, and internal control activities. /ph3KEY RESPONSIBILITIES /h3ulliGather information with clear direction to support the drafting of documents and preparing reports by other staff. /liliRespond to queries and elevate where appropriate, in order to provide a timely and accurate service to clients. /liliSupport processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources. /liliProvide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation. /liliTake responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function. /liliIdentify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work. /liliTake responsibility for data integrity to facilitate availability of accurate information in corporate systems. /liliProvide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards. /liliWork with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff. /li /ulh3OTHER POST REQUIREMENTS /h3ulliAccounts Payable Support – Receive and Process vendor invoices, verify supporting documents, register transactions, and ensure timely approval and payment. /liliFinancial Processing Reconciliation – Assist with SAP financial entries, monitor outstanding items, and support basic reconciliations and financial documentation for internal control, audit, and management review purposes. /liliCashier Administrative Support – Manage petty cash in line with WFP procedures and provide general administrative and finance support as required. /li /ulh3ESSENTIALS /h3pKnowledge of finance and accounting principles. Some experience using office equipment and computer software packages such as MS Word and MS Excel (e.g. pivot tables, lookup functions). Ability to identify data discrepancies and rectify problems requiring attention. Ability to manage multiple priorities while maintaining accuracy and attention to details. Uses tact and courtesy to give and receive information to a wide range of individuals. Flexibility and willingness to learn, with the ability to adapt to different tasks and priorities. /ph3DESIRABLES /h3pKnowledge of accounts payable workflows and invoice tracking systems. Experience supporting audit activities and internal control processes. Familiarity with International Accounting Standards (IFRS/IPSAS). /ph3QUALIFICATIONS AND EXPERIENCE /h3pbEducation: /b Completion of secondary school education. A post-secondary certificate or diploma in Finance, Accounting, Business Administration, Economics, or a related field is desirable. /ppbExperience: /b At least four (4) years of progressively responsible experience in finance, accounting, budget, treasury, or related business support functions. Experience in accounts payable, invoice processing, and financial reconciliation activities. Experience working with ERP systems, preferably SAP, or similar enterprise resource planning platforms. Experience in an international organization, humanitarian environment, or shared service setting is desirable. /ppbLanguage: /b Fluency (Level C) in English. /ph3TERMS AND CONDITIONS /h3pThe World Food Programme offers a competitive compensation package, which will be determined based on the contract type and the selected candidate's qualifications and experience. Please visit the WFP website for detailed information about working with WFP and its operations. Brindisi salary scale: UN - Salary Scale Applicants must: Be an Italian or other EU citizen, or hold a valid permit to live and work in Italy; and Live within commuting distance (100 km or approximately 1.5 hours of travel time) of the WFP UNHRD Brindisi Hub, or be willing to relocate at their own expense to an area within commuting distance of the duty station. Address: S.S. 16 San Vito dei Normanni Km 906.9, 72100 Brindisi BR, Italy. WFP shall not be responsible for any costs associated with such relocation, nor shall it assist or otherwise be involved in obtaining residency status or legal work permits. Preference will be given to candidates residing within commuting distance of Brindisi, Italy. /ph3REASONABLE ACCOMMODATION /h3pWFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: /ph3WE PROTECT YOUR PRIVACY /h3pWe also want to be transparent about how we use AI on our side. Curious? Find out more here. /ph3WFP WORKS FOR EVERYONE /h3pWFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability. The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters, and the impact of climate change. /ppRead more about WFP’s history here, and WFP’s mission here Want to hear what it’s like working for WFP? Check out our newsletter highlighting the career stories of our passionate staff here: Pathway to WFP | LinkedIn Integrity, collaboration, commitment, humanity, inclusion. You can read more about the values here. Our behaviour guides us how we accomplish our mission. All WFP employees are expected to demonstrate the standards of behaviour described in the WFP Leadership Framework. Learn more about the WFP Leadership Framework here. /p /p #J-18808-Ljbffr