PMO CPM Support

Job Title: PMO CPM Support

Ensure full legal, contractual, and safety compliance in public procurement projects by managing subcontractors, partnerships, and documentation across tendering and execution phases.

Responsibilities

• Formalize collaboration agreements and mandate regulations with third parties during tendering and post‑award phases.
• Manage notarial deeds for the constitution of Temporary Business Associations (ATI).
• Collect, verify, and formalize subcontractor documentation and certifications in line with applicable legal requirements, including managing subcontracting requests on behalf of associates.
• Maintain and organize dedicated archives related to public procurement processes.
• Coordinate and submit to client Philips safety documentation for subcontractors, sub‑suppliers, and associates, ensuring completeness and compliance.
• Request and oversee technical‑professional suitability checks and validate the minimum content of Operational Safety Plans (P.O.S.), ensuring compliance with Philips standards (P.O.S.) and the client’s Safety and Coordination Plans (PSC).
• Act as a key interface with safety stakeholders (e.g., Safety Technical Director, Safety Coordinator) during execution, ensuring effective communication and compliance throughout project execution.
• Manage and maintain safety documentation archives in accordance with Legislative Decree81/2008 and subsequent updates, ensuring regulatory compliance and accessibility.

Qualifications

• Master or Bachelor degree or an equivalent combination of related experience and technical education.
• Experience managing documentation, contracts, and legal formalization processes (e.g., ATI, subcontracting, notarial acts).
• Understanding of public procurement processes, subcontracting regulations, and safety compliance (including familiarity with Legislative Decree81/2008) is a plus.
• High attention to detail, strong organizational skills, and the ability to manage complex documentation and multiple stakeholders in a structured and compliant way.
• Fluent in English (verbal and written) and Italian as local language.

Equal Opportunity & EEO Statement

It is the policy of Philips to provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to age, color, citizenship, disability or perceived disability, ethnicity, gender, gender identity or expression, genetic information, marital or domestic partner status, military or veteran status, national origin, pregnancy/childbirth, race, religion, sexual orientation or any other category protected by federal, state and/or local laws. For US applicants only: Philips is an equal employment opportunity and affirmative action employer disability/veteran. In order to ensure reasonable accommodation for individuals protected by Section503 of the Rehabilitation Act of1973, the Vietnam Veterans' Readjustment Act of1974, and TitleI of the Americans with Disabilities Act of1990 applicants that require accommodation in the job application process may contact 888‑367‑7223, option5, for assistance.