Accounting & Administration Specialist

Hiro Robotics is a pioneering company in the design, development, and commercialization of innovative robotics and artificial intelligence systems for the disassembly and treatment of electronic and electrical waste. At Hiro, we are driven by the awareness that the rapid increase in discarded electronics not only determines consistent loss of high valuable materials, but also poses serious environmental and social threats. Our team is committed to harnessing the power of new technologies to develop creative and innovative solutions in the e‑waste recycling sector, aiming to ensure that the devices we use today do not harm our tomorrow. Our journey over the years will be fueled by innovation, responsibility, and an unwavering pursuit of sustainability. Looking ahead, our mission remains clear: to pioneer innovative technologies to transform e‑waste recycling and significantly reduce the environmental impact of electronic discard, contributing to a more sustainable and cleaner future for everyone. What We Offer

Meaningful Work: Join us in revolutionizing the waste‑recycling world by introducing new, more sustainable practices and technologies. Your work will have a tangible impact. Impactful Role in a Growing Company: As part of a young and growing company, you will work in small, high‑responsibility teams. You will be entrusted with significant ownership from the outset. A Team of Talented Professionals: Surrounded by skilled colleagues, you will be encouraged to set high standards and continually improve. Results‑Oriented Culture: We value the quality of results over office hours. We offer considerable flexibility and autonomy in your work.

What We Do Not Offer

Predictability: Given our company’s youth and the largely unexplored sector we operate in, we need to be quick in adapting our plans and roadmaps to the market needs, the user feedback and emerging opportunities. Full Remote Work: Our work involves building in‑house physical robotic cells and automation systems, designing, assembling, testing, and installing them at client sites. Except for specific cases, presence is required for at least 70% of the time.

Role Overview Start date: From September 1st, 2026 Salary range: €30,000–€40,000 gross annual compensation, depending on experience and seniority We are seeking a motivated and hands‑on Accounting & Administration Specialist to join our growing team. This is an operational role focused on directly managing HIRO Robotics’ day‑to‑day accounting, administrative, and financial processes. The selected candidate will work closely with the CEO and external accountants/tax advisors, ensuring that accounting records, payments, reconciliations, reporting, and compliance‑related activities are handled accurately and on time. The ideal candidate is precise, reliable, proactive, and comfortable working independently in a dynamic startup environment. Responsibilities General Accounting & Accounts Payable/Receivable

Directly manage general ledger accounting activities, including journal entries, bank reconciliations, and monthly closings. Handle customer invoicing, payment tracking, and collections. Process supplier invoices, prepare payments, and maintain accurate accounts payable records. Manage day‑to‑day treasury activities and monitor cash flow. Maintain organized and up‑to‑date accounting and administrative documentation.

Tax & Regulatory Compliance

Prepare and coordinate VAT‑related documentation and support periodic and annual tax filings in collaboration with external accountants and tax advisors. Manage administrative documentation required for corporate and statutory obligations, including annual accounts filing and Chamber of Commerce requirements. Support the preparation of annual financial statements and related documentation.

Reporting & Management Control

Prepare periodic financial and economic reports for management review. Support the preparation of the annual budget and track variances between budget and actual results. Prepare and organize financial documentation required for investors, public grants, and European‑funded projects.

Required Skills and Knowledge

+3 years of experience in accounting, administration, or a similar operational finance role. Solid knowledge of Italian accounting standards, including OIC, and Italian tax/VAT regulations. Hands‑on experience with accounts payable and receivable cycles, bank reconciliations, and period‑end closings. Proficiency in accounting or ERP software, such as TeamSystem, Zucchetti, SAP, or similar platforms. Strong command of Microsoft Office, particularly Excel. High attention to detail, accuracy, and reliability. Ability to work independently and meet deadlines. Strong organizational and communication skills. Collaborative mindset and willingness to work closely with internal teams and external advisors. Proficiency in Italian and English

Desired Skills and Knowledge

Previous experience in a startup, high‑growth SME, or technology company. Familiarity with reporting for publicly funded or EU‑funded projects, such as Horizon Europe or PNRR. Experience managing accounting and administrative activities in a company with both product development and operational activities.

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